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Certified Criminal Record Check

The Saskatchewan Real Estate Commission (Commission) is the regulatory body that registers individuals to trade in real estate upon successful completion of the applicable education course(s). The Commissionís mandate is to protect the public and the reputation of the profession.

One of the requirements for initial registration is a Certified Criminal Record Check (CCRC) by fingerprint comparison. This process verifies whether an individual has a criminal record and provides the requesting agency with the detailed information that can be legally disclosed.

The Commission deems that a CCRC is a fingerprint comparison of an applicantís fingerprints obtained under The Identification of Criminals Act. The Canadian Criminal Real Time Identification Services will only accept electronic fingerprint submissions for civil purposes which includes employment. This new process aims at improving the service levels and accuracy of your screening.

Prior to making an appointment for the application, please be aware of the following:

a) All accredited agencies offer a variety of criminal record checks, some of which options are available through an online application. To be clear, NONE of these are an acceptable substitute for a CCRC. Below are two samples of documentation accepted by the Commission - print a copy and them with you to ensure this is what you are applying for or be prepared to show the link from the Commission's website.
b) NOT all municipal police or RCMP detachment providers have the capability to perform the task as specifically needed. Inquire first and if not available proceed to attend a Commissionaire office.
c) If you plan to use your local municipal police service or RCMP detachment, you must be able to prove residency for a minimum of 6 months. If you fall under that stipulation, plan to use a Commissionaire office.
d) A policy of all law enforcement providers is to accept only local applicants. For example, if you are a resident of Estevan you cannot drop into either Regina's RCMP or City Police station to apply for any services.
e) If you are applying for a CCRC to be sent to multiple provincial regulatory bodies, we highly recommend using the services of a Commissionaires office.

The following services are accredited to take and submit your fingerprints electronically; however, it is recommended to contact them in advance to confirm:
a) Any RCMP detachment in Canada; however, as noted above, you must ensure they have the capability to order the correct document.
b) Any municipal police service office in Canada; however, as noted above, you must apply to your local police service.
c) Any Commissionaire office in Canada https://www.commissionaires.ca/en/national/service/individual/electronic-criminal-record-checks; and
d) Any FPS Fingerprint Pardon Services in Canada http://fingerprintpardon.com/criminal-records-checks.html

When to Apply for a Certified Criminal Record Check:

1. If you have concerns of known results, you expect will appear on your CCRC, please contact the Commission office prior to purchasing any educational materials (registration@srec.ca)
2. When instructed to do so during your educational process.
3. When instructed to do so through the License Reciprocity process.

Steps to Obtain a Certified Criminal Record Check:

1. Call ahead to the approved service to see if you need to make an appointment.
2. There may be a fee associated with the service; confirm the amount and how to make payment, so you are prepared in advance.
3. You will be required to provide two pieces of valid Government issued ID - one of which must be a photo and both pieces of ID must be in the same last name.
4. Clearly state the reason for your CCRC by fingerprint comparison for employment with the Saskatchewan Real Estate Commission (Commission). You do not need the Vulnerability Check.
5. Depending upon the service provider; there are two options of acceptable CCRC results and are delivered two separate methods:
a) Complete the application form making certain to complete the third-party section to ensure the results will be sent directly to the attention of Registration at the Saskatchewan Real Estate Commission office, 104, 210 Wellman Crescent, Saskatoon SK S7T 0J1.
b) Complete the application and provide your contact details so you can pick up the results when available.
6. Your fingerprints will be taken and together with the application will be forwarded electronically to the RCMP detachment in Ottawa, Ontario for processing.
7. Once the application has been submitted and depending on the service provider you used, you may receive a phone number and/or email address for follow up on the status of your application. Most agencies instruct applicants to allow 120 days for processing, so it is important to wait until after the estimated processing time has passed before contacting the agency for following up.

Once the Commission has received, reviewed and accepted your CCRC, you will be notified in writing. The Commission has received results between 1 and 4 months. Wait times vary depending on many different factors such as:
a. The number of applications received at different times of the year; and
b. If there IS a match to a fingerprint record, your fingerprints need be processed manually, and processing time of an application would vary.